Trusted by Schools Across the UK Since 2007
Photocopier Leasing and Managed Print for Schools
Schools that switch to XOS save over 30% on print costs. One simple agreement covers your Xerox photocopier, all toner, parts, labour and engineer callouts. No hidden extras. No surprise invoices. Just reliable printing, every single day.
WHY XOS
Why Schools Choose XOS
Your photocopier should be the last thing you worry about. Lesson plans need printing at 8am. Exam papers need to be ready by Monday. The newsletter goes home on Friday. When the machine goes down, the disruption is immediate and the cost of emergency fixes is unpredictable.
A managed print contract with XOS removes all of that. You get a brand new Xerox multifunction device on a flexible lease that works with your capital or revenue budget. Alongside the lease sits a separate cost per print service agreement covering everything: toner dispatched automatically before you run out, remote monitoring, and local Xerox engineers whenever you need them.
We are not a large faceless company. You will always speak to someone who knows your school, your setup, and your name.
WHY BUSINESSES CHOOSE XOS
Authorised Xerox Concessionnaire
99%+ device uptime across fleet
Under 4-hour average response time
95%+ first-time fix rate
Trusted by NHS, MOD & more
Established 2007 — 18+ years
Xerox Authorised Partner
Since 2007
30 Five-Star Google Reviews
Consistently rated excellent
99.5% Fleet Uptime
Under 4 hour engineer response
HOW XOS CAN BENEFIT YOUR SCHOOL
What You Get
Save over 30% on print costs.
Most schools switching from a large national supplier or an unmanaged fleet see immediate savings. We will show you exactly what you are paying now versus what you could be paying with XOS.
Automatic toner replenishment.
Your device tells us when toner is running low and we dispatch it before you run out. No more chasing suppliers or emergency orders.
One predictable cost per print.
No separate toner invoices, no emergency repair bills, no call out charges. One simple cost per page that covers everything.
Secure printing.
PIN release and user authentication ensures sensitive documents such as safeguarding reports, SEN records and exam papers are never left on the output tray.
Flexible lease terms.
From 12 to 60 months, structured to sit on capital or revenue budgets depending on what works best for your school.
Scan to email, SharePoint and OneDrive.
Digitise paperwork straight from the device into your existing cloud storage. Ideal for reducing paper filing and supporting Ofsted documentation requirements.
ADDITIONAL SERVICES
We Also Help Schools With
Managed print is where most schools start with us. Many find that having one trusted technology partner for everything makes life simpler.
Print Management Software
Track who is printing what, set quotas by department or user, enforce double-sided printing as default, and see exactly where your print budget is going.
InVentry Visitor Sign In & Safeguarding
Replace paper visitor books with the UK's leading digital sign-in system, trusted by over 10,000 schools. Photo ID, DBS checks, printed badges and real-time fire roll call.
IT Hardware: Laptops, Desktops & Chromebooks
Spread the cost of classroom devices, staff laptops and IT suite desktops across flexible lease terms. Devices refresh automatically at end of lease.
LapSafe Smart Lockers & Charging
Secure storage and simultaneous charging for laptops, Chromebooks and tablets. Smart locker systems allow students to borrow and return devices on a self-service basis.
Device as a Service (DaaS)
Device, setup, support and lifecycle management in one monthly cost. Fully configured devices delivered to your door with ongoing support and guaranteed refresh.
GET STARTED TODAY
Ready to See What Your School Could Save?
We offer a free, no-obligation print audit for any school, academy or multi-academy trust. We'll review your current setup, show you exactly where you're overspending, and put together a proposal that works with your budget. No hard sell. Just honest advice from a team that has been helping schools since 2007.
Prefer to Speak to Someone?
Our team is available Monday to Friday during office hours
XOS (UK) LTD
Unit 3, Pegasus Square
Innovation Way
Grimsby, DN37 9TJ
United Kingdom