WHY XOS
Why Law Firms Need Managed Print
Law firms are one of the most print-intensive sectors in the UK. Despite the shift towards digital, paper remains embedded in legal practice. Court bundles still need printing. Contracts need signing in hard copy. Conveyancing packs, probate documents and case files generate significant volumes of printed output across every department, every day.
Most firms manage this with a mixture of ageing photocopiers, desktop printers and toner orders placed reactively when something runs out. Nobody tracks the total cost. Nobody knows which department is printing the most. And nobody has time to deal with a paper jam at 4pm when a court bundle needs to be ready by tomorrow morning.
A managed print contract with XOS replaces all of that. You get reliable printing, predictable costs, and one phone call when you need help, so your fee earners can focus on billable work, not broken printers.
WHAT MAKES US DIFFERENT
Secure print release protecting client confidentiality and SRA compliance
Print cost allocation to individual client matters for accurate billing
Court bundle printing at speed — with duplex, stapling and hole punching
Single contract covering all offices — standardised devices and one invoice
Serving businesses across the UK since 2007
Xerox Authorised Partner
Since 2007
30 Five-Star Google Reviews
Consistently rated excellent
99.5% Fleet Uptime
Under 4 hour engineer response
WHAT'S INCLUDED
What You Get
Save over 30% on print costs.
Law firms with unmanaged print environments routinely overspend. We will audit your current setup and show you exactly where the money is going and how much you could save.
Print Cost Allocation to Client Matters
Every print job tracked and allocated to a specific client matter, department or fee earner. Accurate data for client billing and internal cost reporting, with full visibility for managing partners.
Automatic toner replenishment.
Your device tells us when toner is running low and we dispatch it before you run out. No more chasing suppliers or emergency orders.
One predictable cost per print.
No separate toner invoices, no emergency repair bills, no callout charges. One simple cost per page across your entire practice. Easy to budget, easy to report to partners, easy to allocate across matters.
Court Bundle Printing at Speed
500-page court bundle needed by 9am? Xerox MFDs handle high-volume runs with duplex printing, stapling, hole punching and booklet finishing built in. No outsourcing, no delays.
Local Xerox Engineers
Service handled through Xerox directly, meaning an engineer is always local to your practice. Average response time under 4 hours. In a legal environment where deadlines aren't negotiable, that reliability matters.
Secure Printing for Client Confidentiality
Xerox secure print release ensures documents only print when the authorised fee earner is at the device. No sensitive client documents left uncollected on a shared output tray.
SRA and GDPR Compliance Support
Secure print release, user authentication, encrypted scanning and full audit trails support your SRA and GDPR compliance obligations and provide evidence of proper data handling if challenged.
DIGITAL TRANSFORMATION
Document Management: Digitise Your Case Files
Law firms generate an extraordinary volume of documents. Using Xerox ConnectKey technology and cloud integration, your team can scan directly from the device into structured digital folders in OneDrive, SharePoint or your legal DMS. Every document named, tagged and retrievable in seconds.
Client Onboarding
Scan ID documents, proof of address and signed engagement letters directly into the client file at first meeting. Compliant, secure and instantly accessible from any authorised device.
Probate & Wills
Create digital copies of original wills, grant applications and estate accounts. Maintain secure originals while giving authorised team members instant access to working copies.
Case Files
Digitise incoming correspondence, court orders, witness statements and expert reports straight into the matter file. Every document date stamped, searchable and backed up automatically.
Archiving
Scan closed matter files before storage. Retrieve any document from any archived case in seconds — no more requesting boxes from off-site storage and waiting days.
Conveyancing
Scan signed contracts, Land Registry documents, searches and completion statements into structured transaction folders. Reduce the paper trail and speed up file closure.
MULTI-OFFICE PRACTICES
Managing Print Across Multiple Offices?
If your practice operates across multiple offices, managing print infrastructure consistently across all sites is a significant challenge — different devices, different suppliers, different contracts, and no single view of total spend. XOS provides a single managed print contract across all of your offices.
One Consolidated Invoice
Standardised Xerox devices at every location, one contract, one monthly invoice.
Centralised Usage Reporting
Full visibility of costs and usage per branch — one point of contact for everything.
Follow-Me Printing Across All Sites
A fee earner visiting a branch office can release documents at any device using the same PIN or ID card as at head office.
GET STARTED TODAY
Ready to See What Your Practice Could Save?
We offer a free, no-obligation print audit for any law firm, solicitors practice or legal services provider. We'll review your current print setup, map your document workflows, and put together a proposal that delivers real savings without compromising security or compliance. No hard sell. Just honest advice from a team that has been helping businesses since 2007.
Prefer to Speak to Someone?
Our team is available Monday to Friday during office hours
XOS (UK) LTD
Unit 3, Pegasus Square
Innovation Way
Grimsby, DN37 9TJ
United Kingdom