Document Management

Secure, Manage and Track your vital information.

In todays fast paced business environment, how fast you can access key records and information, can make a huge difference not only to your bottom line but also in customer retention.

With a Document Management System (DMS) in place, finding this information is done in seconds not hours. Increasing productivity, security and efficiency.

Our secure, scalable document solutions are designed to be fully compliant with industry standards.

The Process

Digitising your documents and housing them within a DMS is a straight forward process

when you work with XOS.

We break down the process into 4 easy steps and our team of expert document management consultants,

guide you all the way.

 

Adopting a DMS for your business will improve your responsiveness, increase efficiency and help you 

to obtain security and data compliance accreditation.

Frequently asked questions

I have my own scanners already - can they connect to your DMS?


Yes! Our DMS will work with almost any scanner, so there's no need to invest in new hardware.




Once the documents are scanned in, where are they filed?


They are filed within the DMS itself and once scanned in, they can't be lost. Even if the file has not been named or placed into a named folder, you can search for any word or phrase that appears on the document - similar to a Google search!




Why should I invest in a DMS for my business?


There are many benefits such as: - The ability to instantly retrieve all records for any clients instantly. - A DMS will help you maintain your GDPR and information security compliance. - Your users will be more efficient and your processes will speed up. - A DMS is backed up to give you complete peace of mind in terms of disaster recovery.





Our DMS Partners
 

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Meeting

1. Assess

Assess and discuss strategies for the implementation of the DMS and the digitisation of your documents.

Working at the Office

2. Implement

Implement the chosen

DMS, along with any other necessities and workflow considerations.

Taking Notes

3. Digitise

Once the DMS is in place, we move forward with the digitisation of relevant documents and content.

Data on a Touch Pad

4. Optimise

Once digitised & routed to the correct folders, we set permissions for

workgroups or individuals.

Your Office, Anywhere. Everywhere.